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Executive Assistant

Diversity matters at Iron Galaxy. Every day, our team strives to build on an inclusive environment where all voices are equal. We believe in continuous improvement. Our constant growth relies on being open to the cultures of players everywhere. Whether you find us online or in our games, Iron Galaxy provides a safe space for everyone. For all positions, we are looking for the next team member to challenge us to be better.
 
We are looking for an experienced, proactive, and tech savvy Executive Assistant to support a busy executive in a fast paced and changing environment. The EA will be an integral member of the administrative team and should be comfortable in a collaborative, team environment. The ideal candidate will also be an expert at prioritization and have PR facing experience. During the COVID-19 pandemic this position requires both the capacity to work from home and in studio a few days a week. At present both studios are primarily closed with a small number of operations and IT team members in studio maintaining systems and providing support. Responsibilities during the work from home phase may be different than in studio work.  


This opportunity is for a full-time position in Chicago, IL.
 
Core Responsibilities & Skills

  • Extensive calendar, schedule, and time management experience. Flexibility to reorganize and prioritize as variables change.  
  • Centralizes details by creating agendas, itineraries, and other supporting materials for meetings.
  • Attends meetings and captures comprehensive notes/action items for reporting.
  • Interfaces with PR/media teams to centralize and track materials, details, and logistics.  
  • Proficient travel planner with international, national, and complex travel booking experience. Effective at changing itineraries with strict attention to detail for executive preferences and habits.  
  • Develops and runs processes for expense management and reporting, in partnership with Finance.
  • Internally/externally networks to effectively coordinate and communicate across teams. Comfortable with a wide range of personalities.
  • Collaborates with the admin team to execute company projects and goals.  
  • Discrete and sensitive. Protects confidential information.
  • Highly resilient and organized. Prioritizes and manages expectations effectively at all levels.
  • Excellent verbal and written communication skills. Navigates the right method of communication to obtain answers, make decisions, and accomplish goals.  
  • Must be comfortable with performing some personal tasks.  

 
Required Qualifications

  • Familiarity with Office 365 Suite (Outlook, Word, Excel, & PowerPoint).
  • Proven ability to learn and adopt new applications as needed.  
  • Highly motivated team player who is adaptable and used to fast paced environments.  

 

ABOUT IRON GALAXY
We are one of the world’s largest independent video game developers. Our people combine their talents to create amazing experiences for our players. We also partner with the best companies in our industry to team up on their projects. Our work has resulted in feature development for some of your favorite franchises, ports that move popular games from platform to another, and remasters that breathe new life into beloved titles. We pride ourselves on our commitment to maintaining a positive culture and supporting a healthy balance between work and life for our employees.

See why we have been certified as a Great Place to Work!

Iron Galaxy Studios is an Equal Opportunity Employer. We believe that a diverse workforce and inclusive work environment are essential to making great games and being awesome in everything we do. Therefore, we actively support equal access to career opportunities for all people regardless of age, race, ethnicity, gender, sexual orientation, gender identity or expression, disability, veteran status, national origin, and any other characteristic protected by applicable law. We prohibit retaliation against individuals who present discrimination complaints to Iron Galaxy management or relevant government agencies. We strongly encourage women, people of color, individuals with disabilities and veterans to apply to all of our job openings.

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